Abstracts
Abstract submission closed on December 11th, 2023, 23:59 UTC.
Notification of Acceptance
We have reviewed all the submissions and we will accept all of them as contributions to the conference. Notification of the acceptance of contributions for oral presentation at the Conference has been sent via email on January 18th and we are waiting for confirmations to establish the sessions. If you have not heard from us then it means that you are probably will be asked to present a poster.
Abstract withdrawal
Authors can withdraw abstracts independently until they are accepted as contributions in the program. If you need to withdraw your contribution after that time, please contact the IPAC’24 scientific secretariat specifying your abstract title and ID.
All contributions to IPAC’24 can be managed using JACoW Indico system at https://indico.jacow.org/e/IPAC24.
Quick links
IPAC Indico event
Documentation on JACoW accounts
Documentation on abstract submission
Instructions
Note: Authors will need a JACoW account with up-to-date information, but all abstracts will be submitted only through Indico. Abstracts not submitted through Indico will not be considered for inclusion in IPAC’24.
- Check your JACoW account
All submitting authors must own an account within the JACoW Repository, prior to submitting an abstract. JACoW Central Repository login page
If you are unsure whether you already have a JACoW account, please check and search for your name in the Central Repository; follow the instructions and eventually create an account. Detailed instructions are available at the IPAC official documentation website.
Before submitting an abstract we suggest that all authors check their personal data in the Central Repository. It is important that all data like, for example, email address and main affiliation are up-to-date. They will be used in the Indico system for the authors list in contributions and to produce the abstracts booklet and the final proceedings to be published on JACoW. Please ensure that this data is correct at all stages. Do this by clicking on the “Modify Your Profile” link.
- Login to the IPAC’24 Indico system
Now that you have a JACoW account, login to the IPAC’24 Indico. Be sure to use your JACoW username when logging in and not your email address! This is a common mistake. - Submit your abstract
Submit your abstract(s) by clicking on the “Submit new abstract” link and following the instructions available at the documentation site. - Special instructions for the form
Abstract Title
Enter the title of the abstract using Sentence case. Use capitals only where appropriate, as for acronyms or SI units.
For example: The EXP experiment running at 4 GeV
Abstract Content
Text should not exceed 1200 characters. Use one or more asterisks (*, **, etc.) to indicate text to be entered in the footnotes field (see below).
Special Characters: Authors are requested to avoid using Greek symbols, superscripts or subscripts, LaTeX, MarkDown etc. while submitting the abstract. Please enter a text-only abstract here.
Note: Indico will provide a content preview and will badly interpret asterisks as MarkDown commands. This is not a problem and text will appear correct in the Abstract Booklet and proceedings.
Footnotes/Funding Agency
Footnotes may not exceed 200 characters, so be judicious and concise in your use of references. Enter footnotes, or publications referenced by the asterisks in the Abstract Text field with a carriage return after each. Enter funding agency information in this field. This field should not be used to request sponsorship at the conference.
Contribution Type
Only poster presentations can be submitted for IPAC’24. The Scientific Programme Committee will pick up a selected number of contributed abstracts to be presented as oral contributions.
Classification of Abstracts (tracks)
All contributions are grouped by Main and Sub Classification. Authors are reminded that it is their responsibility to properly classify their abstracts to ensure that, if accepted for presentation, the paper is properly placed within the conference programme. A description of the scope of the classifications is provided to help authors with this task (see the Main and Sub Classifications section).
Entry of Co-authors
Please follow the dedicated instructions and screenshots to correctly enter all your co-authors.
In brief, only the main (first) author must be present in the “Authors” section of the abstract’s authors list in Indico. All other authors need to be added as “Co-authors”.
It is assumed that the (main/first) author or the one marked as “speaker” (presenter) in Indico would be willing to submit a paper for the conference proceedings. If a person other than the submitting author would present the paper, this should be indicated on this page.
Should a paper be selected for oral presentation, the role Speaker will identify the person that will present the contribution in a talk in an oral session.
Otherwise, for papers selected for poster presentation, the role Speaker will identify the person that will present the poster during a poster session.
It is important to remember to enter all co-authors. Failure to do so means they will be excluded from the author index in the proceedings. - Enrolling to the special Student Poster Session
IPAC’24 will offer to all students the possibility to present their contributions in the special Sunday Student Poster Session, in addition to the usual session scheduled from Monday to Thursday. Mark “Yes” if you are a student and wanting to actively participate in the Student Poster Session.
Support
Please contact the IPAC’24 scientific secretariat if you have questions about managing your abstracts.
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